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Issue a Purchase Order

A Purchase Order (PO) is created to officially place an order with a vendor.
This process explains how users generate a PO after a request is approved or a vendor is selected.

Once issued, the PO details are shared with the vendor so they can deliver the required items or services.

On This Page​

Why Purchase Orders Are Needed​

Purchase Orders help organizations to:

  • Confirm the final vendor and agreed price
  • Clearly mention what is being ordered and in what quantity
  • Set delivery and payment terms in writing
  • Share order details with the vendor
  • Track orders, deliveries, and payments easily

Features​

  • Automatically fills details from awarded vendor selections
  • Support for multiple items in one order
  • Approval flow before issuing the order to the vendor
  • Order details shared with the vendor via email or portal

Steps to Generate a Purchase Order​

  1. Select the PO from awarded vendors to automatically populate item details.
  2. Review and update order details.
  3. Review the complete purchase order to ensure all details are accurate.
  4. Submit the purchase order for approval.
  5. Once approved, purchase order will be issued to vendor.
  6. The vendor receives the order details and confirms acceptance.